Digital HOA ID
Card App

A Smarter Way to Issue & Manage HOA Resident, Guest, Contractor, and Staff ID Cards.

Download on the App Store
Get it on Google Play
Digital Student ID Card

STANDOUT FEATURES

One Card, Many Features.

Issue

Mobile IDs issued
via email

HOA admins can send bulk card invitation emails to residents, family members, and guests with simple card activation instructions to quickly install their card in the HOA ID app.

Member ID Card Scanner

Validate Residency & Guest Access Instantly

Quickly confirm residents and guests in your community with mobile ID cards that can be shown for visual verification or scanned at an event, entry point or facility.

Temporary ID

Set Expiry & Renew IDs
with Ease

Assign ID cards that automatically expire based on resident lease agreements, HOA membership status, or guest visit duration. Renew or revoke access remotely in seconds.

Push Notifications

In-App Communication & Push Notifications

Send important HOA updates, event reminders, and emergency alerts straight to the residents’ HOA ID app. Push notifications with links bring them right to the content from their lock screen.

Multi Card Access

Access IDs Anytime,
Even Offline

Residents can present their digital ID cards anytime, even without an internet connection. Whether at the pool, clubhouse, or gated entry, their ID remains accessible through the app.

Digital School Bus Passes

HOA Resident ID Cards

HOA admins can issue secure digital ID cards, giving residents, their families, and guests seamless access to community spaces. Available offline via the Resident ID app, these IDs simplify verification at pools, parks, and clubhouses.

The ID Management System (IDMS) allows admins to customize cards, update resident details, activate or deactivate access, and send in-app community updates. With built-in ID card barcode scanning, staff can instantly verify IDs and ensure only authorized individuals enter private amenities.

DESIGN

Customize HOA Resident ID Cards

HOA administrators can design mobile ID cards that match their community’s identity while enhancing security and engagement. Our web-based ID card designer makes personalization effortless.

Upload your HOA’s logo, adjust colors, and add unique resident details such as property address, household type, and more.

Integrate scannable barcodes for facility access, quick-menu links for HOA resources, or highlight exclusive community perks on each ID.

Create multiple card templates for homeowners, guests, staff, and contractors, each with its own design and access permissions.

Activate animated security features like live timestamps, dynamic holograms, and real-time verification to prevent unauthorized use.

Digital ID Card Management System

DATA MANAGEMENT

Effortless HOA Resident ID & Photo Management System

Easily Issue Mobile Resident ID Cards

HOA admins can quickly send card invitations in bulk through the ID Management System (IDMS). Each email includes pre-made installation instructions and can be customized with the HOA’s logo, resources, and relevant links. Automated email reminders ensure residents complete their ID setup without delays.

Cloud ID Printing

Print Physical Resident ID Cards

For HOAs that require physical IDs, ID123 offers built-in badge printing within the IDMS. Admins can design fully customized cards, manage print jobs, and track print logs—all from one platform. With a growing selection of compatible ID card printers, every HOA can ensure high-quality, professional results.

For even more advanced printing capabilities, seamless third-party cloud printing integrations provide enhanced flexibility and efficiency.

Data Sync

Manage Resident ID Cards

Simplify card management with bulk uploads in the ID Management System (IDMS). Add or update resident records in minutes, deactivate or delete cards instantly, and ensure data accuracy with one-click exports.

Keep records up to date with automated daily syncs through third-party integrations, or use webhooks to trigger updates based on HOA system changes.

Verified Credential

Seamless Resident Photo Management

Easily verify residents with in-app photo submissions. Residents can snap a new photo or upload one from their device, while admins can review, approve, or request resubmissions in seconds.

For HOAs with existing resident photos, bulk uploads and integrations streamline the process, automatically assigning images to the correct ID cards for a hassle-free experience.

Effortless HOA ID Management Starts Here

ID VALIDATION

Verify HOA Resident IDs with Barcode Scanning

Easily manage resident check-ins with our web-based ID card barcode scanner. Scan digital ID barcodes to instantly confirm if a resident’s card is active, expired, or deactivated.

Fully integrated with the ID Management System (IDMS), the scanner logs each scan with time, location, and card details for accurate tracking. Admins can securely share scanners, manage role-based access permissions, and use the system on any device—desktop, tablet, or mobile—for seamless, real-time verification.

Digital ID Card Management System
Digital ID Card Management System

ACCESSIBILITY

Secure & Accessible HOA Resident ID Cards

At ID123, protecting resident data is our top priority. Our system complies with global data privacy laws and utilizes regional data servers, ensuring that HOAs can issue and manage digital ID cards with confidence and security.

The ID123 Mobile App is designed for inclusivity, featuring voice-over text rigorously tested by users who are blind. It meets key accessibility standards (ADA, DDA, AODA) and supports residents with vision, mobility, and hearing disabilities—ensuring every community member can access their ID with ease.

Digital ID Cards Built for HOAs

Alumni

Mobile ID Cards for Guests & Visitors

Issue temporary Mobile ID cards for approved guests and visitors, ensuring only authorized individuals enter pools, clubhouses, gyms, and private parks. IDs remain accessible offline, and staff can verify them instantly via barcode scanning.

Digital ID Cards for HOA Staff

Issue mobile ID cards for employees, granting controlled access to gated areas, clubhouses, and maintenance zones. With role-based permissions and barcode verification, staff IDs ensure a secure environment for everyone.

Tool

Mobile ID Cards for Contractors

Provide secure, time-limited digital ID cards for, contractors, and maintenance crews, ensuring only authorized personnel can access gated communities, amenities, and work sites.

Take the next step!

Schedule a demo call with one of our experts or request an account to get started.

Discuss getting started with digital ID cards with an expert